Effective Date: Oct, 2023

ICE Bioscience Inc. ("ICE Bioscience", "we", "our", or "us") is committed to protecting your personal data. This Privacy Policy outlines how we collect, use, store, and disclose your personal data when you visit our websites or otherwise interact with us.

Please read this policy carefully to understand how we handle your information.

1. General Use of Our Online Services

You can visit and browse most areas of our website without revealing personal information. However, some features may require personal data (e.g., forms, subscriptions, or event registrations).

We process your personal data in accordance with the applicable data protection laws, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other relevant privacy laws depending on your jurisdiction.

2. Data Controller

The data controller for the processing of your personal data is:

ICE Bioscience Inc.

3. What Personal Data We Collect

We may collect and process the following categories of personal data:

a) Information You Provide Directly:

• Contact information (name, email address, phone number, company)

• Preferences related to scientific interests or services

• Information submitted via contact forms, webinar registrations, or feedback surveys

b) Automatically Collected Data:

When you visit our website, we collect usage data via cookies and other technologies:

• IP address

• Browser type and version

• Operating system

• Referring URLs

• Date/time of access

• Clickstream data and interactions

c) Data from Third Parties:

We may receive your information from third-party partners (e.g., event organizers, distributors) or from publicly available sources (e.g., institutional websites) where permitted by law.

4. Purpose and Legal Basis for Processing

We process your personal data for a variety of purposes, in accordance with applicable data protection laws. When you contact us with an inquiry or request, we process your information based on our legitimate interest in responding to you and providing support. If you choose to subscribe to our newsletters, register for events, or receive promotional materials, we process your data based on your consent, which you may withdraw at any time.

To deliver and optimize our website experience, including performance monitoring and troubleshooting, we rely on our legitimate interest in maintaining and improving our services. If you sign up for webinars, product demonstrations, or other interactive services, your data may be processed as part of fulfilling a contract or based on your consent.

We may also use your data for internal analytics and market research, again relying on legitimate interest to improve our offerings. In certain cases, we are required to process data to meet legal obligations, such as regulatory compliance or record keeping.

You may withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.

5. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance user experience and analyze usage.

You can manage your cookie preferences through your browser settings or via our cookie banner upon first visit.

6. Disclosure of Your Personal Data

We do not sell your personal data. However, we may share your data with:

• Authorized personnel within ICE Bioscience

• Service providers (e.g., hosting, CRM, analytics, email marketing platforms)

• Event co-organizers or distributors acting on our behalf

• Legal authorities when required by law

All service providers are contractually obligated to handle your data confidentially and only for the specified purposes.

7. International Data Transfers

As ICE Bioscience operates internationally, your data may be transferred and processed outside your country of residence. Where applicable, we use safeguards to ensure your rights are protected.

8. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, or to comply with legal obligations.

For marketing purposes, we retain your data until you unsubscribe or withdraw your consent.

9. Your Rights

Depending on applicable laws, you may have certain rights regarding your personal data. These may include the right to access, correct, delete, or restrict how we use your data, as well as the right to object to processing or request data portability. If you have given consent, you may withdraw it at any time.

10. Data Security

We use appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. This includes firewalls, encryption, access controls, and secure servers.

However, no system can be completely secure. If you suspect any misuse of your data, please contact us immediately.

11. Children's Privacy

Our website and services are intended for professionals in the scientific community. We do not knowingly collect data from children under the age of 16. If you believe we may have collected such data, please contact us for removal.

12. Third-Party Links

Our website may contain links to third-party websites. This privacy policy does not apply to those sites. We encourage you to read their privacy policies separately.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date. We recommend reviewing this policy periodically.

14. Contact

If you have questions about this Privacy Policy or how your data is handled, please contact us.